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Educate your Boss v2

10 Top Tips for Process Safety Management Success. PSM is not just for process safety professionals! You could be missing out on something that your peers or competitors have in hand. By Richard Roff, Chair, Process Safety Management Competence Programme Board.

Who has the biggest impact on Process Safety in your organisation?

Is it you, as a process safety specialist, is it the operators and shift managers who ensure that manufacturing continues smoothly on a daily basis, the engineers who continually strive for improvements in process integrity, efficiency and effectiveness, or the senior leaders who set the culture and direction of the organisation?

In reality, all of these people and more have a role to play in managing process safety – each has to recognise just how important their influence is on the continued safe operation of an organisation with major hazards – that is, hazards that could lead to a catastrophic incident if released.

Of course, it can be difficult to help people, especially those senior leaders with a non-technical background, to recognise the effects that their decisions can have on process safety.

In the regulator’s view, from their experience of meeting with non-technical senior leaders, it is crucial not to use the sort of niche, technical terms that you might freely exchange with your peers. If your audience doesn’t understand the jargon that you’re using, then frankly the discussion will be useless to them.

This isn’t the time to be getting out your Swiss Cheese model. You need to tailor your message in non-technical language (see right 10 Top Tips for Success)

I hope this article finds its way into the hands of senior business leaders, and if you are looking at ways to get their attention, I would urge you to pop it into your bosses’ inboxes.

There’s still more to do….

Board level leaders could benefit from new insight from Matt Lea, HSE’s HM Principal Inspector of Health & Safety, Chemical, Explosives and Microbiological Hazards Division. Matt recently shared the following 2019 -2022 major hazard leadership inspection intervention findings:

  • Major Hazard Leadership needs to be clearly defined and written into every Director’s job description.
  • Process Safety Management representation is needed at Board Level and be accountable for process safety performance. To understand how the decisions made at board level can impact upon safety, both now and into the future.
  • During COMAH[1] site inspections, some senior leaders just weren’t visible – a cause for concern for the HSE, who want reassurance that senior leaders know what’s going on at their sites and that they understand their major hazards and external factors, which may be influencing performance.

[1] COMAH – control of major accident hazards is UK legislation with equivalents in other jurisdictions such as Seveso Directive in EU, OSHA PSM in US, MHF regulations in Australia, MAH rules in India etc.

If you are adapting to Net Zero change within your COMAH or high hazard business, you should review your workforce competence management systems to make sure you keep pace with change.

Net Zero carbon emissions changes can cause risks to worker safety, nearby community and the environment. Are your existing systems fit for purpose?

If you are planning to re-purpose, mothball, decommission or introduce new assets you must ensure standards of compliance are maintained.

Any business who is adopting to unfamiliar new technologies such as Carbon Capture or Hydrogen use as an energy source, should give careful thought to understand the risks and potential impact on your existing safety arrangements.

Max Walker. HSE. Head of Onshore Chemicals Strategy. Chemicals, Explosives & Microbiological Hazards Division

About Process Safety

If this article has found its way to you and you’re a non-technical reader then it’s important to clarify that by ‘process safety’ we mean the way in which catastrophic incident risks are managed and controlled, rather than risks to occupational or personal safety.

To be clear, we’re not talking about systems to prevent slips, trips or falls but rather much larger incidents that not only harm health but can cause multiple fatalities, as well as huge environmental, financial, and reputational damage.

The measures your business needs to contain such hazards in a controlled way can be equally complex as the processes no matter what the scale – it is not just a problem for those with regulated quantities. This requires a systematic approach to managing risk, based on having several layers of protection to guard against each process risk, along with robust emergency arrangements in case the worst does happen.

Senior leaders need to recognise how important their influence is on the safe running of hazardous processes or the execution of a major project, whether the activity is located on their doorstep, or on the other side of the world.

It’s essential to prioritise process safety education.

You could be missing out on something that your peers or competitors have in hand.

Richard Roff. CEng FIMechE MIChemE Professional Process Safety Engineer

Chair. Process Safety Management Competence Programme Board

It might not be immediately obvious, for example, what effect reducing the number of maintenance hours, or extending the frequency of inspections of critical process plant or delaying maintenance shutdowns can have on the safety of a plant, but the future consequences can be extreme.

The need for this recognition from the Board becomes especially pertinent if you reflect on the investigations into a number of high-profile accidents such as the explosions and fires at the Texas City, US oil refinery and the Buncefield, UK fuel storage depot, which identified various technical failings, but importantly, how shortcomings in leadership by senior executives contributed to the incidents.

Addressing these shortcomings is not easy; it is straightforward enough to focus on any number of training courses available for engineers, it can be much harder getting the attention of senior leaders of major hazard organisations; despite the fact that understanding the risk from a major accident is just as important as understanding every other type of business risk, if not more so.

The good news is that in 2010, industry and the Competent Authority joined together to form the Process Safety Management Competence Programme (PSMCP) Board, with its main aim being to establish and maintain industry Process Safety Management (PSM) training and standards – providing ongoing direction to keep Major Accident Hazard sites safe and responsibly manage their process risks.

The PSMCP Board (see right for more information) developed training standards, which are recognised by the regulators as listed in this HSE COMAH guidance document. Courses meeting these standards are delivered exclusively by Cogent Skills on behalf of the PSMCP Board. They provide process safety management guidance for all organisational levels from front-line operators to the Chief Executive.

For leaders, the PSMCP Board’s prime offering is a two-day programme, Process Safety Leadership (PSL) for Senior Executives.  The benefits of this training are clear:

  • It is dedicated and tailored to senior executives and provides a means for them to become more effective process safety management leaders.
  • It puts PSM, and other risks into the same context – enabling better critical business decisions to be made .
  • It sets a clear, repeatable and testable standard for delivering training.
  • It is drawn up by industry for industry with the regulator’s input.
  • It is delivered by accredited, subject matter expert training providers.

Since the PSM training standards were first developed in 2011, feedback received is that they are ground-breaking pieces of work, which have filled a training gap for senior leaders and have proven to be appropriate for all executive boards, no matter what size the company or where in the world they are located.

10 Top Tips for Success

How to influence Chief Executives

As your company’s process safety expert, you have a professional and moral responsibility to raise awareness of the importance of process safety. This involves making the effort to influence the board in a positive manner.

Along with encouraging leadership to benchmark the business via the OECD guidelines, here are some practical tips to help your business protect your people, assets and the environment.

1
Show senior leaders this ‘Educate your Boss’ article
. Highlight the regulator’s comments about the fact that Major Hazard Leadership needs to be clearly defined, written into every Directors job description and that Process Safety Management representation is needed at Board level

2
Present process safety risks as business risks rather than relying solely on complex technical arguments when speaking to senior leaders. For example, don’t talk about the intricacies of the required safety integrity levels, instead outline the potential consequences of installing the wrong equipment.

3
Keep process safety on the agenda at regular meetings and offer to present process safety updates to senior management meetings. Avoid jargon!

4
Process safety management and business success in major hazard enterprises can’t be separated. Help senior executives to understand the basics of process safety management and take business decisions in the light of their potential impact on safety.

5
Ensure that senior leaders understand that process safety risk management needs a systematic methodology based on several layers of protection, and that a one-size-fits-all approach in determining these protective barriers is not adequate. They need to be tailored to the risk profile of the activities being undertaken and cover people, plant and processes.

6
In simple terms describe the risk profile for your part of the business and highlight the most critical control measures – yes, they are all important but some more than others.

7
Explain that despite having expertise and diligence in risk assessment and design of protective measures, nothing is ever perfect, and flaws will appear, systems deteriorate, often without any immediate adverse impact but this erosion of the protective measures often goes unnoticed or checked and may, in fact, be tolerated

8
Make the case for focused process safety performance information being provided to the management team

9
Provide real and focused evidence and data that highlights where systems have deteriorated in a format that can be readily understood by senior managers – and include the potential consequences, backed up by previous real-life incidents, where possible

10
Tell your most senior manager(s) about the availability of the course Process Safety Leadership for Senior Executives. This course can help update leaders about PSM, and adopting the training standards can help lead to a ‘reduction in scope or depth of a regulator inspection’

About the PSM Competence Programme Board

The Process Safety Management Competence Programme Board and Expert Panel was established in October 2010 in response to a call from the UK’s Health and Safety Executive for the industry to do more following the 2005 catastrophic disasters at Buncefield storage facility (UK) and Texas City refinery (USA).

One of the Board’s key priorities was to develop and approve the unique framework of process safety management training standards, with Cogent Skills acting as the secretariat and facilitator.

Today, the volunteer PSM Competence Programme Board is a collaboration of senior industry leaders with experience, expertise and interests in PSM, duty holders, trade unions, industry associations, stakeholders, and regulatory bodies ( HSE and Environment Agency) who meet on a quarterly basis and is chaired by Richard Roff, Group Process Safety Director at Costain.

Development Timeline

2010. Establishment of PSM Competence Programme Board and Expert Panel. Development started on Process Safety Training Standards

2011. Released – Process Safety Leadership (PSL) for Senior Executives and Board Members of major hazard facilities

2012. Released – Process Safety Management Foundations (PSMF) for Managers, Supervisors, Safety Personnel, Senior Contract Employees and Junior Engineers. National PSM Summit I – Training Standards Development Conference

2013. Released – Process Safety Management for Operations (PSMO) for Operators, Maintenance Technicians and Long-Term Contractors

2014. Developed and Delivered – 1st BESPOKE PSM Programme for Unilever Europe.

2015. National PSM Summit II – Training Standards Development Conference

2016. Milestone – 10,000 delegates trained in PSM standards

2018. National PSM Summit III – Training Standards Development Conference

2020. Review of PSM Standards. Remote consultation during COVID

2022. Milestone – 20,000 delegates trained;

  • 345+ UK and globally
  • 40 hazard industry sectors.
  • 45% of the 20,000 PSM delegates received a custom developed BESPOKE training course.

During the initial 2012 PSM Summit, Dame Judith Hackitt, former HSE Chair, speaking of the PSL training standard, stated:

This training standard addresses an issue that was holding back companies from making progress with improving safety leadership on the ground.

Having completed this training, senior executives will be competent to take a much more visible role in leading their organisation and will be better placed to take integrated consideration of major hazard risks as an essential part of key business decisions.

Dame Judith Hackitt. former Chair. UK Health and Safety Executive

Global Governance for Process Safety

In 2012 regulatory bodies, UK and international industry representatives and trade associations with the Organisation for Economic Co-operation and Development (OECD), produced guidelines for corporate governance for process safety.

These guidelines focus on helping chief executives and senior leaders to benchmark their business against industry, recognise their impact upon process safety and are designed to be readily adopted within existing corporate governance programmes such as Responsible Care. It can be used as a standalone set of principles by major hazard organisations, or organisations such as Cogent Skills can benchmark your organisation against them.

PSM is not just for process safety professionals! All business leaders should embrace the PSM training programme – to ensure the safety of their people, assets and the environment.

It’s for those with legal, financial, human resources, operational, technical and commercial responsibilities. A major incident can affect your financial performance, business reputation, credibility within workforce and local communities plus you ‘License to Operate’.

Stephen Elliott. Chief Executive. Chemical Industries Association (CIA)

We hope this has been useful for you and your colleagues.

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