Business Support Associate (Level 3) Apprenticeship – Pfizer

If you are looking to start a career in the science sector, this is your opportunity to work for one of the world’s innovative pharmaceutical companies. Pfizer is looking to recruit a Business Administrator apprentice to help provide administrative support to the team.

JOB DESCRIPTION

The Business Support Associate role will have responsibility for general administrative tasks to support the department.

The Business Support Associate operates in a team environment, working closely with other colleagues to ensure comprehensive and consistent delivery of business support through sharing of best practice and process improvement and alignment.

The role will have interactions with colleagues at all levels and possibly across more than one Pfizer site. 

Daily business support activities could include but are not limited to:

• Organising logistics for team meetings internally, externally and at other Pfizer sites
• Diary Management for designated colleagues including arranging meetings using Microsoft Outlook adding relevant conferencing links and booking meeting rooms where required
• Booking travel and accommodation in line with Global Travel Policy and assisting with associated expenses
• Collating and maintaining data for departmental processes and databases
• Department mailbox management
• Creating agenda, taking and issuing meeting minutes and actions where required
• Creation and ongoing maintenance of shared department areas within SharePoint and Teams.  Ensuring sites are kept up to date and easy to access and navigate
• Assisting with interview schedules and coordination to support recruitment campaigns
• Processing visitors’ requests and ensuring all details are processed through relevant visitor systems.
• Arranging Team Events where required
• Collation and preparation of business materials on request (PowerPoint slides, agendas, pre-read material etc)
• General administrative duties including, photocopying, scanning, dispatch of packages via courier
• Electronic filing of department documentation using electronic filing system including SharePoint, Teams, GDMS etc
• Management of purchase orders and associated invoices
• Responsibility for ad-hoc projects as directed
• Suggesting and implementing process improvements for administrative functions carried out throughout the department

ABOUT PFIZER

You’re the future. Your ambition, talents, ideas and unique way of looking at the world will help us drive innovation in every part of our business.

Our company purpose – “Breakthroughs that Change Patients’ Lives” – guides our environmental sustainability priorities. We’re passionate about protecting human health. That’s reflected in our environmental sustainability goals: climate action & sustainable medicines.

Bringing Breakthroughs that Change Patients’ Lives goes beyond breakthrough medicines. Climate change is impacting the health we protect and the patients we serve. It’s the challenge of our age, we need to act, and our customers and patients want us to act.

We leverage scientific innovation to reduce our environmental impact through climate impact mitigation, conservation of resources and the reduction of waste.

We will continue to work in partnership, using science to combat climate change together #ScienceWillWin

We need people with a hugely diverse range of talents. “Love Science? Want to work on the business side? Get stuck into an apprenticeship to launch a career in anything from working in the drug development labs to paralegal service”.

Pfizer’s apprenticeship scheme, run in partnership with Cogent Skills, offers the best of both worlds. You’ll work with world-leaders in your field, from researchers to business gurus. You’ll study towards a nationally recognised academic or professional qualification. And all the time, you’ll be earning a highly competitive salary.

Looking for an alternative to college or university, where you can earn while you learn, and build experience with a global leader? Find it at Pfizer.

CANDIDATE REQUIREMENTS

Skills required

• Takes a broad perspective to solve problems, sometimes choosing among less obvious approaches to identify solutions
• Has good organizational, interpersonal and communication skills
• Has the ability to determine own work priorities, and troubleshoot issues as they arise
• Is self-motivated to achieve high quality results within defined timeframes
• Demonstrates attention to detail and ability to appropriately prioritize and perform multiple tasks/projects simultaneously
• Has a good understanding of Microsoft Office Suite skills, specifically Excel and PowerPoint
• Completes complex assignments under broad guidelines and selects the most appropriate method or approach to do so

Personal qualities

• Hard-working
• Ability to solve problems, interact with others and manage a varied workload
• Is self-motivated to achieve high quality results within defined timeframes
• Attention to detail
• Can use own judgment to make decisions on complex, non-routine issues within and outside of scope of responsibilities
• Ability to develop and apply an understanding of the pharmaceutical industry and Pfizer organisational structure, protocols and stakeholders
• Can handle highly confidential material on a regular basis

TRAINING TO BE DELIVERED

Qualification: Business Administration apprenticeship

Apprenticeship standard: Business Administrator

Training Provider: ABM Training UK Ltd

Delivery Model: Blended learning – combines remote online learning and face to face

FUTURE PROSPECTS

Upon successful completion of the apprenticeship, you will be eligible to apply for other positions within the business.

THINGS TO BE CONSIDERED

The apprentice must be able to demonstrate the required attitudes, behaviours and interpersonal skills associated with the professional workplace. The apprentice must be willing to commit an amount of personal time to study. Please ensure you check out travel options to be able to commute to the workplace.