Job Description

This is a UK based role working in the Global Workplace Experience (GWE) team assisting PRD sites within the UK across EMEA and APAC regions. The Business Administration Apprentice will assist the Operations Manager, Operations Support Manager, Operations Support Associate and Health and Safety Advisor in delivering support to the business. The successful candidate will work as part of the GWE team to provide professional administrative and business support to the UK team based at Sandwich.

Learning progress will be supported by regular 1-to-1s between the apprentice and the employer.

Job Responsibilities

Main Duties Include

Asset Management & Vendor Management

• Raising work orders
• Making asset changes
• Creating and Decommissioning asset records
• Collating asset data
• Uploading of service reports and attaching to work orders
• Monitoring work order queues
• Sending vendor notifications

Administrative Management

• Booking meeting rooms
• Booking visitors
• Collating data
• Raising purchase orders in Ariba
• Communicating with external companies
• Filing documents – SharePoint and GDMS
• Expense management and Booking Travel
• Team movements (Calendar Management)
• Documentation Lifecycle Management - formatting, grammatical review, issue, retirement using appropriate Document Management Systems.
• Support training lead, updating PLA/training records, coordinating training arrangements including trainer, delegates and room requirements, etc.

Skills/Personal Qualities

• Has good organisational, interpersonal and communication skills.
• Is self-motivated to achieve high quality results within defined timeframes.
• Demonstrates attention to detail and ability to appropriately prioritize and perform multiple tasks/projects simultaneously.
• Has a good understanding of Microsoft Office skills, specifically Excel and PowerPoint.
• Takes a broad perspective to solve problems, sometimes choosing among less obvious approaches to identify solutions.
• Hard-working.
• Ability to solve problems, interact with others and manage a varied workload.
• Is self-motivated to achieve high quality results within defined timeframes.
• Attention to detail.
• Has good organisational, interpersonal and communication skills.
• Can use own judgment to make decisions, non-routine issues within and outside of scope of responsibilities., using judgment to set own schedule.